Senior Executive-Procurement(French)

Job Purpose

The incumbent will be responsible for the processing of Purchase Requisition, creation of Purchase orders in the various ERP and tools, resolution the various queries/issues related to Order management activities within the agreed SLA deadlines.

Job Description

• Create Purchase requisition/Purchase Order in different ERPs as per the business requests.
• Follow the SOP/ Procurement practices to process PR, Purchase order, PO amendments request.
• Communicate with business users/ supplier to facilitate PO release.
• Make follow up with the vendor for expediting the delivery of the ordered goods & services.
• Ensure generation of Purchase orders within the agreed TAT.
• Communicate with various stakeholders for query resolution in PR / PO process.
• Initiate, Track, maintain and record supplier acknowledgement of all PO released.
• Able to interpret supplier quote for PR/PO creation and perform necessary action.
• Ensure adherence of commercial and legal terms used in Procurement process for effective PO creation and its management
• Coordinate between Sourcing and Vendor Management team for Supplier onboarding in ERP System.
• Monitoring and management of supplier invoices and Goods/Service receipt creation.
• Receipt of supplier invoices and conduct a compliance check.
• Check and validate the delivery of the Material / Service with Service user, department or stake holder ( Engineering, transport, purchasing, IT)
• Create GR / SES in ERP like SAP, Oracle and IFS.
• Keep the record of Goods or Service and ensure reconciliation with the invoices.
• Monitor the approval of invoices until payment.
• Handle Dispute resolution between sourcing and AP.
• Perform other Supply chain activities as per the agreed SLA deadlines.
• Send the non-disclosure agreements to the supplier for approval.
• Able to resolve complex queries basis the understanding of the procurement terms like RFX, Quote, Bid.
• Monitor the progress of supplier’s feedback.

• Support the managers to ensure process excellence, harmonization and efficiency
• Should bring in the notice of the managers any open areas/ potential risks/ challenges which needs immediate attention.
• In addition to the above mentioned tasks, the jobholder may be asked from time to time to assist with other activities within GBS.

 • Create, update process flow maps and SOPs as per the agreed procedure and manage relevant trackers.

Skills

• Extremely professional competency required
• Excellent customer service skills and experience of telephone based support is desirable
• Aptitude for process improvement, attention to detail, getting to root cause of problems
• Team player
• Enthusiastic, positive attitude to support a constructive working environment
• Focuses activities on customer business priorities
• May require extended working hours during month / quarter ends
• “Zero Defect” mindset with attention to details

Leadership Competencies