Senior Document Controller

Job Purpose

Required to complete work independently and resolve issues without direct supervision. This position ensures that project documentation is properly captured, cataloged and controlled using the applicable Document Control systems and processes. 

Job Description

•  Ensures that project documentation is properly recorded, cataloged and controlled in the EDMS system and Sharepoint/Network folders in accordance with the Projects Document Management plan.
• Creates customer records as required and prepare documents for transmittal to client according to project specific procedures
• Maintaining information in project Electronic Document Management System (EDMS)
• Create and maintain document numbers including client and supplier’s numbers.
• Generate reports that could include: Late Reports, Status Reports, Open Reports and others as required, and addresses identified problems.
• Follow document control procedure in transmitting and receiving documents.
• Generate and maintain MDR for client and project team use.
• Serves as a main point of contact for Project team on information management and documentation in projects
• Analyzes & Controls all technical documentation related to department and project activities within contractual requirements and Company procedures (including confidentiality)
• Ensures contractual requirements related to document numbering, filing and hand over are implemented on the project including confidentiality requirement as per the TechnipFMC procedures
• Handles and registers all outgoing and incoming transmittals according to project document control procedure 

You are meant for this job if:

• High school diploma or GED required, Professional diploma in the discipline or equivalent work experience required.
• The ideal candidate should have a minimum 8 years of working experience in document control. Minimum of 5 years of office environment experience.
• At least 5 years of experience with the following: Records/Document Management Principles; Microsoft Office 2007 or newer; Acrobat Adobe; Electronic Document Management System (EDMS); SharePoint
• Intermediate knowledge of Proarc, OpenText or Livelink EDMS systems preferred.
• Broad knowledge of departmental function, terminology, and interrelationships.
• Advanced understanding of standard Document Control policies and procedures. 

Skills