Regional Payroll Specialist

Job Purpose

The Regional Payroll Specialist is responsible for delivering accurate, compliant, and timely end-to
end payroll for multiple APAC & Middle East countries, with core deliverables focused on Malaysia 
payroll. This role partners closely with internal teams and external vendors, ensures strong 
governance, and supports payroll-related projects, system changes, and process improvements 
within the Shared Services organization. 

Job Description

Key Responsibilities: 

Payroll Management:
• Manage end-to-end payroll processing for Malaysia and other assigned APAC & Middle East 
countries via internal payroll systems or external vendors. 
• Prepare payroll reports for accounting/GL, finance payment requests, and all mandatory 
statutory requirements. 
• Complete monthly, quarterly, and annual statutory filings accurately and on time according 
to each country’s legislation. 
• Partner with the Mobility team and external tax agencies on expatriate/inpatriate tax 
computations and filings. 
• Maintain strict confidentiality and protect sensitive payroll data at all times. 
Compliance:  
• Ensure payroll operations comply with statutory requirements (e.g., local labour laws, tax 
regulations, social security, etc.), company policies and internal controls. 
• Support internal and external audits by preparing relevant documentation and responding 
to audit queries. 

Vendor Management: Collaborate closely with external payroll vendors to ensure service quality, 
accuracy and compliance. 

Enquiry Management: Address payroll-related queries and discrepancies via ticketing system 
promptly and professionally, ensuring resolution within defined SLAs. 

Project & Change Management: 
• Support HR and payroll transformation initiatives by providing country-specific payroll 
insights and expertise. 
• Lead system migrations and implementations, including UAT, testing, documentation, and Go-Live support. 

TechnipFMC | Internal 
• Communicate payroll-related changes clearly to stakeholders and employees. 
Process Improvement:  
• Identify opportunities to streamline payroll processes and enhance operational efficiency. 
• Contribute to payroll system upgrades, continuous improvement efforts, and 
standardization of best practices. 

Payroll Documentation & Knowledge Management: Maintain accurate payroll records, statutory 
documentation, SOPs, and Work Instructions. Ensure documentation is always up-to-date and 
audit-ready. 

Stakeholder Collaboration:  
• Provide payroll expertise to Centers of Excellence (CoEs),HR Business Partners (HRBPs and 
internal stakeholders 
• Build strong, collaborative relationships with stakeholders as a trusted payroll partner.

You are meant for this job if:

Experience Required: 
• Bachelor’s degree holder in Human Resources, Finance, Business Administration, or 
related fields. 
• Minimum 3 years of Payroll management experience (multi countries in APAC) , with strong 
Malaysia payroll expertise. 
• Experience working in a shared services environment and managing external payroll 
vendors is an advantage. 
• Strong attention to detail, process discipline, and analytical/numerical skills. 
• Customer-focused, collaborative, and able to work independently with a high sense of 
ownership. 
• Effective time management skills; able to manage multiple tasks under tight deadlines. 
• Strong communication skills. 
• Experience with SAP SuccessFactors or SAP Workforce Time system is a plus.

Skills