Project Materials Coordinator

Job Purpose

The Project Material Coordinator is responsible for the efficient tracking, coordination, and management of materials throughout the project lifecycle using the EMAT system. This role ensures that all materials are ready for mobilization, demobilization, and proper return, in accordance with project schedules and operational needs.

Job Responsibility

• Central Point of Contact: Acts as the central point of contact within the project organigramme, facilitating communication and coordination between various teams (Project Management, Logistics, Operations).
• Kick-Off Meeting (KOM): Organizes and leads the KOM with the Project Management Team, Logistics, and Operations teams to define the project scope in terms of equipment, material, specific needs, and constraints, ensuring all requirements are clearly understood and documented.
• EMAT System: Initiates the EMAT system on the project with the support of the operation manager, ensuring efficient material tracking and coordination throughout the project lifecycle.
• Engineer Support: Provides familiarization and support to design and package engineers during the use of EMAT, ensuring they are well-equipped to utilize the system effectively.
• Mobilization Readiness: Organizes the review of equipment mobilization readiness, ensuring that all materials and equipment are prepared for mobilization and demobilization as per operational needs and planning constraints.
• Material Management: Efficiently manages material tracking and coordination using the EMAT system, maintaining accurate records and documentation for all material movements.
• Stuffing Philosophy: Develops and implements a stuffing philosophy to optimize packing and transportation of materials.
• Setup EMAT: Set up the EMAT system and processes within the project.
• Coordinate Material Process: Oversee the entire process from material requisition/purchase to arrival at mobilization sites, according to the project schedule.
• Coordinate Demobilization: Coordinate the demobilization and proper return of equipment with the support of the operation engineer.
• Plan Final Destination: Plan the final destination of materials (permanent, return to supplier, remain in-country) for logistics purposes and assist in defining the demobilization plan.
• Maintain EMAT: Keep the EMAT system up to date.
• Manage PML: Manage the Project Master List and coordinate the flow of equipment. Issues a fully consolidated Project Materials List on a monthly basis.
• Training: Ensure project/installation engineers are trained to correctly input information into the EMAT system.
• Displacement Coordination: Coordinate the displacement of all materials/equipment used in the project across worksites and vessels with the support of operation and offshore project engineers.
• Support and Liaise with Engineers: Supports project/installation engineers to complete the Project Material List by consolidating and assigning unique identifiers for all equipment and liaises directly with them to ensure completeness and accuracy of the Project Materials List.
• Liaise with Procurement: Liaises directly with the procurement department to ensure all information related to procurement of items identified in the PML is accurate and up to date.
• Prepare Procedures (if required by Project): Prepares and implements a project-specific procedure for the Project Materials List.
• Organize Packing Plan: Organize packing plans according to project requirements and installation sequences.
• Estimate Containers: Estimate the number of containers needed based on the number of crates and dispatch requirements.

Main Accountability

• Effective tracking of all project materials
• Required to travel for vessel mobilization / material consolidation

You are meant for this job if:

Qualifications

(Educational Professional)

• Diploma or equivalent.  Bachelor’s degree is an advantage.

Knowledge/Skills (consider practical,  technical and managerial knowledge)

• Experience in material management, logistics, or a related field.

• Proficiency in using material tracking systems, preferably EMAT.

• Strong organizational and coordination skills.

• Knowledge of customs regulations and compliance requirements.

• Ability to work effectively with cross-functional teams.

Experience (please consider the typical career path the incumbent would have)

 • 5+ years Industry experience with offshore projects and operations.

• Knowledge of industry-specific regulations and standards.

Personal Attributes (please consider communication and influencing skills)

• Effective communicator, able to report relevant information clearly and concisely.

• Good time and team management skills, identifying priorities and remaining focused on outcomes.

• Proactive and shows initiative towards improvements in material management processes.

• Sets realistic goals, motivates others, and acknowledges achievements.

• Self-motivated, can work unsupervised, and has good organizational skills.

Skills

Leadership Competencies