Trainee/Intern

Job Purpose

• Performs routine, administrative, and general office duties such as document processing, record keeping, and report compilation, requiring analysis and knowledge of procedures • The role may also provide secretarial services to one or more individuals

Job Description

• Prepares different reports related to the work processed, drawing data from a variety of identified sources within and outside of the department

• Prepares special reports and analyses within prescribed guidelines/ instructions

• Regularly contacts vendors, suppliers, or employees outside the immediate work.

• Assembles relevant data and compiles information as directed

• Organizes and maintains files of correspondence and records, following up on pending matters

• Receives and screens telephone calls, letters, and/or visitors, answering routine questions and providing information

• Schedules appointments and coordinates arrangements for meetings, conferences, travels and related issues

• Organizes and expedites flow of work through supervisor's office and initiates any follow-up action

You are meant for this job if:

• Secondary school /High school diploma (preferably with a secretarial experience)

• 1 year of administrative experience

• Good practice of English

Skills