Commercial Invoicing

Job Purpose

To create and issues invoices to Customers according to the FMC Standard Invoicing Procedures but also have to meet Customer’s requirements. Invoice must be issued in time and proper manner so that not to have rejected invoices which can prolong the payment.

Job Description

• All invoices must be processed on a timely manner, proof read and reviewed against the relevant shipping documents. Care must be taken to minimize any discrepancies that may cause payments to be delayed.
• The quality of each and every invoice must be of the highest standards, and the attainment of such can be measured by the number of debit and credit memos issued. Prepare invoices along with the hardcopies and supporting docs and submit the Invoice in time.
• Prepare and attached Tax Invoices (VAT) on each of sales invoices submitted to Customers.
• Prepare Proforma Invoices and its supporting documents for customer pre acceptance.
• Coordinating with accounting dept, for updating payment status for all invoices and VAT which have been issued and sent to customers.
• Coordinating and check with Order Entry for correct SO information before add the info into exact system, specifically for consignment spare parts, FSO and rental charges.
• Follow up with material for Delivery Notes , customer shipment acceptance (GR) and other documentation.
• Follow up with Sales and CEX personnel to provide signed PO/SO from customers.
• Monthly Invoice Reporting which consist of:
  o    Sales Report
  o    Unbilled SO and FSO report
  o    Accrue Penalty
  o    Rental Status
  o    Customer’s expenditure contract report.
• Prepare Credit Memo, create list of delivery note for delivery history and receiving equipment, prepare sales order status, monitor Invoice’s receipt from customer, prepared pending report, entry data and fill in number of COR on invoice log to indicate the invoice has been paid by customer.
• Online Invoice submission for all customers in Indonesia.
• Follow and comply the HSE Policies, procedures, active participate in the HSE programs and meeting requirements.
• Communicating with customers – Finance/Account Payable for follow up AR

You are meant for this job if:

• Minimum D3 degree in Tax/Accounting or equivalent technical and commercial experience.
• One year in Account receivables/Payables experience in Oil and Gas Industry.
• Good knowledge in Accounting and Taxation.
• Good English both oral and written.
• Familiar with ERP.
• Excellent knowledge of word processing, spreadsheet (Excel).
• Good interpersonal skills, motivation, leadership.

Skills