Commercial Executive, Pressure Control
Jakarta, ID
Job Purpose
Manage Quotation process, from Budgetary to submission Pricing Approval on tender/RFQ.
Manages Order Process & Contract Management.
Consolidates and analyzes information from Sales, external Customers, requirement and coordinate with related departments,
Job Description
1. Tendering:
-Identify requirement of Technical, Commercial, Legal, Finance & submission requirement and assess the risks
-Prepare quote/tender timetable, Table of Content & distribute
-Coordinate with other departments or related Person in Charged for Tender/PQ requirement and Clarification request.
-Facilitating meeting (Kick of Meeting) with other departments to discuss tender/PQ requirement and ensuring those departments meeting the dateline.
-Review statement /Admin letters, fill up requirement for PQ and Official/Formal Tenders before submission
-Ensuring submission on time & bid proposal /bid package has met the customer requirement
2. Prepare Bill of Materials & Costing
-Identify the technical requirement and Coordinate & review with Technical Support/Engineering/SME for the design & tender scope of work
-Prepare & verify the Bill of Material against quotation layout/RFQ
-Prepare costing/pricing & identify the cost structure i.e. Estimate using SAP.
3. Order/Contract Management:
-Review PO & Contract & Launch order in the system
-Facilitating Contract review meeting with all other departments to discuss Contract and order execution. Coordinate with REMS for the order execution.
4. Legal & Finance
-Review and identify Legal and Finance requirement
-Coordinate with Finance for Payment Term & assist for Credit assessment. Follow up result for Legal & Finance Deviation Approval.
-identity & Apply for Bank Guarantee Request. Identify & apply for Insurance Request
-Follow up existing process on T&C submission and legal PO acceptation
5. Documentation & Other Admin duties
-Monitoring that the renewal and registration Company documents & certifications on time
-Review, monitor and assist to prepare vendor registration documents or its renewal. Prepare letter response to customers.
-Prepare and distribute new request for Credit Limit approval and Increase/temporary Credit Limit request
-Identify timing for advance payment
-Follow up with Sales / Customers for any request for revise PO /Contracts
-Ensuring & monitoring Contract/PO expenditure reports & Follow up with stake holders & customer for Contracts that almost expired or run-out value
-Ensuring to complete TWIST
-Attending Prebid Meeting & Kick of Contracts and other meetings with Customer. Facilitating and coordinating with internal stakeholders and Customer on negotiation.
6. Supporting other departments
-HSE campaign
-P&C & internal training campaign
-Quality & QIPP process campaign
-All other supports, etc.
You are meant for this job if:
Minimum S1 degree (Leaders) in Engineering, Commercial/Business, or equivalent technical and commercial experience.
1-2 years of relevant experience. Fresh Graduate can also be considered. Familiar with SAP will be an advantage.
Fluent English both oral and written.
Good knowledge of word processing, excel spreadsheet, presentation.
Above average leadership, motivation, interpersonal skills.
Support safety and quality program.
Skills Competencies