Project Services and Document Control Coordinator

Job Purpose

As the Project Services and Document Control Coordinator, you will perform more advanced administrative duties that require a broad knowledge of departmental policies and procedures. This role will report to the Document Control Manager in the North America Subsea Project Services department. 

Job Description

• Applying thorough level of understanding of the organization, programs, and procedures related to the work of the department and/or team to ensure accurate data entry from various sources into spreadsheets, verifies input and calculations.
• Regularly develops original spreadsheets, databases, organizational charts, and other reports.  
• Help develop and maintain project documentation, including reports, logs, transmittals, and project files through SharePoint.
• In this role, you will manage assigned projects by tracking deliverables and deadlines, and handling various coordinator tasks.
• Identifies and recommends improvements to increase department efficiency and effectiveness as well as improve communication of departmental and functional information.
• Resolves problems and refers only most complex issues to higher levels. 
• Other duties as assigned by Manager to support ad-hoc business needs.

You are meant for this job if:

• Minimum 2 years of relevant work experience
• Experience working on projects with specific deadlines, project plans and budgets (preferred)
• Solid understanding of policies and procedures that apply to assignments.
• Ability to evaluate and resolve problems independently.
• Skilled in managing both time and workload effectively and efficiently.
• Ability to adapt techniques or processes to complete assignment.
• Strong interpersonal skills for inter-departmental and customer interaction.
• Advanced verbal and written communication skills in English, with strong vocabulary and grammatical skills with an eye for attention to detail.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Access, and Visio) familiarity with Sharepoint. PowerBI Whiteboard, MIRO (preferred).
• Ability to learn new systems (Proarc,OpenTxt)
• Must have the ability to handle many diverse tasks simultaneously and be able to work effectively with interruptions.
• Demonstrated ability to handle confidential or sensitive information or issues.
• Great attitude and a willingness to learn and adapt to new and emerging technologies.
• Applicants must be authorized to work for any employer in the U.S. without restriction. For this position we are not sponsoring or taking over sponsorship of an employment visa at this time.

WORK ENVIRONMENT:

Spends 95% time in an office environment and/or 5% in a shop or field environment. May be exposed to possible hazards including noise, outdoor temperature extremes, chemicals, pressure testing, heavy lift operations and shop/field traffic.

PHYSICAL DEMANDS: 

Office environment requires sitting, operating a computer, walking and some lifting. Some exposure to possible shop hazards including high noise, heavy machinery, and shop traffic.

Additional Skills

• Advanced verbal and written communication skills in English, with strong vocabulary and grammatical skills with an eye for attention to detail.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Access, and Visio) familiarity with Sharepoint, PowerBI Whiteboard, MIRO (preferred).
• Problem Solving Skills