Project Coordinator

Job Purpose

The Project Coordinator is responsible for the delivery of a complete sub-system or product, according to project requirements, on time and on budget, to the Subsea Projects organization. 

Job Description

• Accountable for all work to fulfill the contractual obligations between Subsea Projects and REMS 
Manufacturing, within project budget and schedule, related to the delivery of a specific sub-system / 
product (including all products / components constituting the complete sub-system; project reporting and 
documentation…), from project start-up to close out; 
• Ensure the REMS project is fully mobilized after receiving the formal instruction from the Tendering Team: 
key project team members assigned; commercial and technical handover completed; Purchased Order received from Subsea Project; project created, and demand loaded in ERP; Engineering, Procurement and 
Manufacturing schedule baselines released; 
• Upon tender handover, ensure the float of the project schedule is maintained to protect the committed delivery dates; 
• Review and approve contractual documents, as needed, between REMS and Subsea Projects (e.g. Sales Order, Variation Orders...); 
• Ensure contractual requirements are clearly communicated and understood by all REMS project contributors. Clarify with the Subsea team as needed; 
• Work transversally within REMS and lead regular sub-system / product meetings with key project contributors (Engineering, Procurement, Manufacturing...) to drive the upcoming work according to the plan and ensure everyone is working towards the same priorities; 
• Ensure that the project schedule is properly maintained and executed during the project life cycle: quality of schedule (links, logic…) and accuracy of information (actual / forecast dates…); 
• Run frequent critical path / float path analysis (with project scheduler(s) and delivery planner(s)) to identify and mitigate schedule risks as early as possible; 
• Run frequent review on EAC & cost progress (with project cost controller(s)) to identify and mitigate cost risks as early as possible; Contribute with feedback to the Tender/Proposals team of Manufacturing, presenting estimates of costs and impacts during the execution of projects, as required;  
• Proactively identify and manage risks and explore opportunities to strive for a high standard of execution performance, and register the risks and opportunities in RMA tool; 
• Proactively provide accurate reporting to Subsea Projects, through standard project progress reports, project schedules, etc. (actuals, forecast, risks and mitigations, opportunities…); At times, the Project Coordinator might have to prepare special reports for the projects, based on specific needs; 
• Participate in sub-system coordination meetings with Subsea Project, as required; 
• Foster a One-Team approach within REMS and with Subsea, striving to bring solutions proactively to solve problems impacting the overall project execution; 
• Manage deviations and change orders:  
• Lead & close MOC in accordance with TechnipFMC's procedures and guidelines, as required;  
• Approve all changes requested by the customer (Subsea or final client) or by REMS project contributors, and 
• Ensure VOR(s) are approved before the changes are implemented; 
• Ensure the project is properly closed out when all deliverables have been received by Subsea Project;  
• Record Lessons Learnt from the Projects in Lesson Learn Dashboard;  
• Communication with Clients: 
• The System Project Manager (Subsea GBU) is the primary face of the company to the Client. However, it is expected that the Project Coordinator might interact directly with the Client when relevant and agreed with the Project Manager. Ground rules of communication should be defined at the beginning of the project; 
• The Project Coordinator will help manage customer representatives on site; 
• Distribute Customer Satisfaction Survey after first Tree completion or at the end of project execution.

You are meant for this job if:

• Bachelor’s Degree or equivalent in Engineering, Business Administration or equivalent diploma. 
• Mastery of Office Package (Windows, Word, Excel, Power Point, Teams, etc);  
• Desirable knowledge of project management tools (Primavera, MS Project) and ERP System (preferably SAP)  
• Knowledge of lean and project management methodology/ tool 
• Minimum 5 years of working experience in oil & gas/Manufacturing/Heavy industry, working in project management, and/or experience in direct interface areas
• Strong negotiation, planning, interpersonal and communication skills at all levels 
• Ability to motivate a diverse group of people to successfully complete team objectives 
• Ability to handle multiple tasks and manage conflicting priorities 
• Intercultural awareness  
 

Skills