Project Document Controller (Fixed Term Contract)

Job Purpose

Ensures that project documentation is properly captured, cataloged and controlled using project applied systems.  Supports the quality elements of the project in performing quality related tasks to meet Client and quality requirements. 

This is a fixed term contract position that can be based in Dunfermline, UK or in Norway.

Job Description

The Project Document Controller play a vital role in ensuring the success of the project by ensuring that all project documentation is accurate, complete, and up to date.  By effectively managing and controlling project documentation.   The role supports the quality engineers, and autonomously performs quality related tasks within the scope of the accountabilities.   The role ensures that projects are completed on time, within budget, and to the required quality standards. This includes:

• Manage and control all project documentation throughout the project lifecycle. This includes creating customer records and document numbers, preparing documents for transmittal to the client, controlling all technical documentation related to the department and project activities, and handling and registering all outgoing and incoming transmittals.
• Ensure that all project documentation meets contractual requirements and Company procedures. This includes ensuring the confidentiality of all documents.
• Assist with the development, maintenance, and improvement of departmental/project document control work processes.
• Promotes a Quality culture on the project, ensuring implementation of best practices and continuous improvement of quality standards and systems. This helps to create an environment where everyone on the project is focused on quality and where quality is continuously improving.
• Implements an effective corrective and preventive action system and tracks closure of NCRs/ QNs and waiver requests. This ensures that any quality problems are identified and corrected quickly, and that corrective and preventive actions are taken to prevent future problems.
• Assists in the administration of project objectives and metrics (KPI), analyses performance, proposes corrective actions. This helps to ensure that the project's quality objectives are aligned with the overall project objectives, and that the project's quality performance is being monitored and managed effectively.
• Leads or participates in investigations to resolve quality issues. This helps to identify the root causes of quality problems and to develop and implement effective corrective actions.
• Facilitates the feedback process and leads the development and approval of QCP’s, ITP’s and other related documentation. This helps to ensure that everyone on the project is aware of the latest quality requirements and that quality is built into the project from the start.

You are meant for this job if:

• Experience in a similar role.
• Knowledge of document control principles and best practices. This includes knowledge of document classification, filing and retrieval systems, and document version control.
• Knowledge of project management principles and practices. This includes knowledge of the project lifecycle, project documentation requirements, and risk management.
• Must be able to communicate effectively with a variety of stakeholders, including team members, clients, and senior management. This includes being able to clearly articulate the project vision, goals, and objectives, as well as provide regular updates on progress and any challenges.
• Computer skills. Project Document Controllers must be proficient in using a variety of computer software applications, including document management systems, project management software, and word processing software.
• Organisation: Project Document Controllers need to be able to effectively organise and manage large volumes of documentation. This includes developing and implementing document control systems and procedures, and tracking and managing the status of all project documentation.
• Time management: Project Document Controllers need to be able to effectively manage their time in order to meet deadlines and ensure that all project documentation is completed on time.