HR Administrator

Job Purpose

Our Shared Services team are looking for a HR Administrator to be located in Dunfermline. This position is part of our HR Administration, North Europe & UK team and is an important part of our administration and support team within People & Culture.

Job Description

Provide administration support to the People & Culture team, including, but not limited to:
• Processing Employee lifecycle data changes and undertaking employee data management changes in our HR systems.
• Collaborate with HR Business Partners to issue contracts of employment, processing new start documentation, updating relevant HR systems, notifying key stakeholders and organising as well and conducting Employee inductions.
• Record, process and monitor all types of employee leave.
• Issue exit documentation and undertake actions related to termination of employment.
• Resolve queries received via our HR portal from Employees and Line Managers.
• Generate routine monthly and quarterly reports as well as ad-hoc reports upon request.
• Support the business with special ad-hoc projects as assigned.
• Responsible for high quality electronic filing of documentation.
• Contribute in standardising the process by creating and managing the process SOPs.
• Create and maintain knowledge articles.
Main tasks:
• Formulates partnerships across the People & Culture function to deliver value added service to management and employees that reflect the business objectives of the organization.
• Serves as a point of contact for HRBPs, Line Managers and Employees.
• Partners with internal communication team in order that employees are aware of and understand the key business drivers and performance/behavioral expectation.
• Collaborates with line management, employees and other P&C staff members to evaluate existing and introduce and implement new P&C programs.
• Ensures new policies and programs are effectively communicated and meet defined goals and objectives.

 

You are meant for this job if:

• Preferred degree in Human Resources, Business or related field.
• General working knowledge of People and Culture and specific knowledge of Leave of Absence.
• Excellent ability to solve problems and meet deadlines by juggling multiple, competing and changing priorities.
• Solid PC skills including proficiency in word processing, spreadsheet and database software.
• High level of interpersonal skills with the ability to communicate with all levels of personnel, as well as external suppliers and organisations.
• Ability to prepare and deliver effective presentations.

What we offer

• My Annual Leave - 30 days + 5 fixed public holidays.
• My Wealth and Protection – Critical Illness Cover, Income Protection, Life Assurance, Will Writing, Workplace Isa, Group Personal Pension Plan - employer contributions up to 10%.
• My Health and Wellbeing - Private Medical Insurance, Employee Assistance Programme, Dental Insurance, Health Assessments & Personal Accident Insurance.
• My Lifestyle - Electric Vehicle Scheme, Cyle2Work, Employee Tech Scheme, Give as You Earn, GymFlex, Holiday Trading, Personal Travel Insurance, Perks at Work.
• My Workplace - Subsidised Canteen and Costa Coffee, Onsite Gym, Family Fun Days, Hybrid Working, Flexible Working Arrangements, Enhanced Maternity and Parental leave, Talent/Management and Leadership programmes, Various inhouse training opportunities for your personal development.  
•  My Giving - Volunteering Day, Various Social and Health & Wellbeing groups.