Coordinator - Ord Entry & Invoicing
Central Singapore, SG
Job Purpose
We are looking for administrative support to join our Commercial department to support and facilitate the operations for the Middle East region.
Job Description
- Generate tax invoice in SAP
- Process Debit Memo Billing in SAP for billing
- Generate Commercial Invoice and Packing List in SAP for Shipping
- Manually edit SAP Commercial Invoice and Packing List as per customer's requirement
- Prepare manual shipping documents and certificates as per customer requirement
- Manage the shipping document process on fast paced basis (ie manually edit draft and final CIPL, prepare RSI and ship mark, request for DN# etc.)
- Handle and prepare shipping documents as per requirement (ie courier, scan & save)
- Prepare document package for submission to Bank for CAD & LC payment terms
- Co-ordinate with factory to support customer’s delivery with designated Lead time;
- Shipping arrangement to assigned forwarders for collection of goods;
- Assist in the preparation of Official Quotation for submission to customers;
- Attend to customer inquiries both local and overseas;
- Close co-ordination/follow up with internal/external customers on deliveries/shipments;
- Arrange courier of documents (ie contract, invoice)
- Prepare hard copy tender package for submission
- Involve in SAP testing
- Update date into ERP systems
- Ensure record keeping system is well maintained
- Any other administrative support (ie generate MRB from SAP, enter order demand in SAP, stationary support etc.)
You are meant for this job if:
· Minimum GCE “O” levels
· Minimum 2 years relevant experience
· Proficient in Microsoft Office suite of applications (ie Words, Excel etc)
· Experience in SAP
· Fluent in English (written and spoken)
· Good team player but also able to work independently
· Strong sense of integrity, and responsibility with a positive attitude
· Meticulous and very detailed-oriented
· Able to multitask and cope in a fast paced environment
Skills
Additional Skills